A procurement assistant supports the procurement department by handling a range of administrative and purchasing tasks to ensure the efficient acquisition of goods and services for an organization[1]. Key duties typically include:
- Issuing and managing purchase orders: Creating, processing, and tracking purchase orders with suppliers, specifying items or services needed, quantities, delivery schedules, and terms[1].
- Supplier relationship management: Liaising with suppliers to maintain positive relationships, resolve issues, negotiate terms, and ensure timely delivery[1].
- Inventory management: Monitoring stock levels, conducting stock counts, and collaborating with internal teams to reorder supplies when necessary[1].
- Data entry and record-keeping: Maintaining accurate records of procurement transactions, vendor information, purchase costs, and delivery details in procurement databases[5].
- Supporting procurement processes: Assisting with supplier research and evaluation, obtaining price quotations, and helping with tenders or proposals[3].
- Administrative tasks: Organizing procurement documents, handling correspondence, archiving supplier documentation, and performing general office duties as required[5].
- Ensuring compliance: Making sure procurement activities comply with company policies, procedures, and relevant regulations[6].
- Order tracking and issue resolution: Following up on outstanding orders and resolving discrepancies in deliveries or invoices[2].
- Vendor evaluation: Assisting in evaluating supplier performance and collecting feedback to improve procurement efficiency[6].
- Reporting: Preparing procurement reports and summaries for management as needed[3].
In addition to these core duties, procurement assistants often support internal customers, contribute to process improvements, and help identify opportunities for cost savings while maintaining quality standards[3].
References
- [1] What Does a Procurement Assistant Do? (With Salary and Skills) – Indeed
- [2] Procurement Assistant – Support (PSU0306) – PSU Job Catalog
- [3] Procurement Assistant — Everything You Should Know – Procurement Tactics
- [5] Procurement Assistant – Job Description (PDF)
- [6] Procurement Assistant Job Description Template – HRBLADE
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