An asset clerk is responsible for a variety of administrative and record-keeping duties related to managing, tracking, and safeguarding an organization’s assets and inventory[1].[2] Key responsibilities typically include:
- Maintaining Asset Registers: Accurately record and update details of assets, including the acquisition, allocation, movement, and disposal of all equipment and fixed assets within the organization[1].[2]
- Inventory Control: Conduct regular physical inventory counts, verify the existence and condition of assets, and reconcile physical counts with asset records to ensure accuracy and completeness[2].[3]
- Tagging and Identification: Assign and attach asset tags or barcodes to equipment and assets for tracking purposes[2].[3]
- Asset Acquisition and Disposal: Participate in the procurement process, receive and inspect goods from suppliers, and coordinate the disposal or transfer of obsolete, redundant, or non-serviceable assets in compliance with policies and procedures[3].[5]
- Database Management: Keep asset management databases and records up to date, ensuring the accurate entry and maintenance of asset information[4].[7]
- Reporting: Prepare and submit asset-related reports, including schedules for audits, depreciation calculations, and any required regulatory or management reports[2].[7]
- Compliance and Policy Support: Follow internal controls, organizational policies, and relevant legislative requirements for asset management. Recommend updates to asset management practices as needed[1].[2]
- Support Functions: Assist with training, knowledge sharing, and implementation of asset management procedures and software[1].[3]
- Customer Service: Respond to staff requests for asset allocation, issuance, and logistical support as needed[4].[5]
Asset clerks may also be responsible for supporting procurement activities, monitoring supplier performance, and assisting with budget tracking as part of a broader asset management or finance team[2].[5]
References
- [1] Cavan Monaghan – Job Description: Asset Management Clerk
- [2] Fixed Assets & Procurement Clerk – AISJ
- [3] UN DP – Asset Management Clerk Responsibilities
- [4] Northern Cape Gov – Asset Management Clerk Job Posting
- [5] CAU – Asset Control & Receiving Clerk Job Description
- [7] City of Houston – Fixed Asset Clerk Job Description
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