Building administrators oversee the daily operations, maintenance, security, and administration of a building. Their responsibilities include supervising staff such as maintenance workers, technicians, and security personnel. They address tenant complaints, plan maintenance activities, and serve as the chief fire marshal during emergency evacuations. The building administrator reports to the property manager and ensures all building activities are in line with operational standards[1].
Key duties typically include:
- Overseeing regular building maintenance and repairs; ensuring that all equipment (like fire alarms, elevators, air-conditioning units, and security systems) functions properly[2][8].
- Managing and supervising cleaning, maintenance, and security staff and their activities[2].
- Coordinating and implementing emergency protocols and procedures, including fire drills and emergency evacuations[1][5].
- Maintaining building safety and security for occupants and visitors[1][2].
- Responding to tenant inquiries and complaints, resolving issues efficiently, and maintaining communication with all building occupants[1][5].
- Conducting regular building inspections and preparing reports on facility conditions, safety issues, and compliance with regulations[2][5].
- Ensuring compliance with government and corporate regulations, building codes, and standards[2][8].
- Preparing and monitoring maintenance budgets, and managing contracts with external vendors and service providers[2].
- Overseeing building access control systems, authorizing key distribution and managing building hours[5].
- Reporting safety-related issues and coordinating with relevant agencies or departments for prompt action[5].
- Implementing measures for energy conservation and resource management[7].
- Coordinating with utility providers, government agencies, and contractors regarding inspections, certification, and operational compliance[8].
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