The school secretary plays a vital role in ensuring the efficient operation of a school’s administrative office. Typical duties include providing secretarial support to the principal and administrative team, maintaining calendars, scheduling appointments, and arranging meetings or conferences[1][3]. The school secretary answers and directs telephone calls, greets visitors, and acts as the first point of contact for parents, students, and staff[2][3].
- Office management: Coordinating office activities, maintaining office supplies, organizing files, and ensuring the smooth flow of communications within the school[1][6].
- Administrative support: Typing and distributing correspondence, creating bulletins and newsletters, compiling reports, and taking minutes at meetings[2][3][6].
- Student records: Maintaining accurate student files, updating databases, tracking attendance, preparing and mailing school forms, and processing student absences[2][5][7].
- Financial tasks: Handling tuition and lunch payments, making bank deposits, managing school funds and budgets, processing purchase orders, and maintaining petty cash[2][5].
- Communication: Welcoming visitors, providing information about school policies, answering questions from parents and students, and acting as a contact between school administration and families[3][4].
- Staff support: Maintaining personnel records, helping process payroll and staff absence reports, and coordinating substitute teachers, including orientation and timesheets[3][5].
- Other duties: Distributing mail, handling confidential information, monitoring school calendars, and general clerical tasks as required[2][7].
Leave a Reply