A Senior Administrative Clerk performs a wide range of complex and responsible clerical and administrative duties, typically in support of management or department directors.[1][3]
- Provide responsible clerical support to assigned managers, including composing correspondence, preparing reports, and drafting documents from oral or written instructions.[1][3]
- Answer telephones, greet and assist visitors, and handle inquiries from the public, outside agencies, and internal staff with tact and diplomacy.[2][3]
- Maintain appointment schedules, calendars, and make travel arrangements for management staff.[1][4]
- Manage filing systems and maintain both physical and electronic records and databases.[1][5][7]
- Assist in preparing meeting rooms, attend meetings to take detailed minutes, and disseminate information to staff.[4][5]
- Prepare, sort, and forward incoming and outgoing mail, emails, and faxes.[2]
- Compile, tabulate, and maintain financial, statistical, and budgetary records, including processing bills, reconciling accounts, and monitoring contracts or budgets.[1][7][8]
- Operate standard office equipment such as computers, printers, photocopiers, fax machines, and, if required, specialized systems (e.g., fingerprint scanners, radio communication equipment).[2][7]
- Provide technical and functional supervision over other clerical staff, temporary employees, or volunteers, offering training or oversight as needed.[3][7]
- Interpret and apply departmental policies, rules, and procedures with independent judgment in situations where standard procedures may not apply.[7]
- Support special administrative or technical projects as assigned by management.[3]
- Establish and maintain effective working relationships and communicate clearly and concisely, both orally and in writing.[1]
References
- [1] Senior Administrative Clerk – BCOE
- [2] Senior Clerk Job Description – Jobtrees
- [3] Senior Administrative Clerk – City of Grass Valley
- [4] Senior Administrative Assistant Job Description – Breezy HR
- [5] Senior Administrative Assistant job description – Workable
- [7] Senior Administrative Clerk – City of Fresno
- [8] Administrative Clerk – Senior – Twin Rivers USD
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