Wedding coordinators are responsible for supporting couples throughout the wedding process, primarily focusing on logistics and ensuring that events on the wedding day progress according to plan[1].
- Meeting with couples a few weeks before the wedding to discuss final details and expectations[1].
- Communicating with and confirming logistics for vendors, including contracts, arrival times, and setup locations[2].[5]
- Developing a comprehensive timeline and floor plans to guide all activities during the ceremony and reception[1].[7].
- Conducting a final walkthrough of the ceremony and reception venues, reviewing any logistical or site-specific requirements[3].
- Finalizing seating charts, guest counts, and backup plans for emergencies such as weather changes[2].[3].
- Managing the rehearsal, including coordinating processional, ceremony, and recessional logistics alongside the officiant and wedding party[2].[3].
- Welcoming and assisting guests, ensuring comfort and that everyone finds their seats[3].
- Acting as the main point of contact on the wedding day for vendors, guests, and family[7].
- Overseeing all wedding day activities, including ceremony direction, reception flow, and any required transitions (e.g., to cocktail hour)[1].[7].
- Managing unexpected issues, emergencies, or last-minute requests to ensure that the day runs smoothly[5].
- Maintaining detailed checklists and digital updates for easy reference and real-time adjustments[2].[6].
- Ensuring fulfillment of any cultural, religious, or sustainability considerations discussed in advance[2].
References
- [1] What Does a Wedding Coordinator Do? (Indeed)
- [2] Wedding Coordinator Duties: Complete Checklist (Text My Wedding)
- [3] Wedding Coordinator: Roles, Responsibilities, and Checklists (Mimi Ebichi Events)
- [5] Wedding Coordinator Job Description (TalentLyft)
- [6] A Complete Wedding Checklist (Wedding Planner Institute)
- [7] Trending Now: The Day-Of Wedding Coordinator (Prismm)
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